Organisations, people and roles
The first edition's first term group covers organisations, people and roles. The draft's definitions are not public.
What the public record carries
Not stated in the public record beyond the group title. The public contents of the first edition place organisations, people and roles together in 3.1, which tells the reader that the document treats accountability as a property of a named party rather than of a system alone. The terms inside the group, and any change in the draft, must be read from the published text.
Basis. The public preview carries the group title and the introduction; the definitions are not public.
Why it matters in a health estate
Most failures in health software are not failures of a control but of an unassigned responsibility. A transition point with two owners has none. A role defined only by a job title does not say what the person can do in the system. The term group matters because it forces the register to name a party and a role, not a department.
What to do now
For every unit in the register name a role and a named person, not a team. Record what the role can do in the system and which transition point it owns. Where a role is shared, say which party decides and which party is informed.
The evidence a reviewer will ask for
| Evidence | What it is |
|---|---|
| Role map | Each role, the named holder, what the role can do in the system and the transition point owned |
| RACI note | Who decides, who is consulted and who is informed at each transition point |
| Delegation record | Where a responsibility is delegated, the instrument and its date |
| Vacancy note | Any role without a holder, with the interim arrangement |
What a reviewer will ask
An auditor will ask who owns a transition point and what that person can actually do. A title without an access description does not answer.
Common gaps
- A responsibility is assigned to a team rather than a person
- A role owns a transition point on paper but has no access to the system that records it
- A delegated responsibility has no written instrument
- A vacancy leaves a transition point unowned and nobody notices
Before the draft publishes
Take the role map and mark every row without a named holder. Fill or escalate those rows before the next review.
If the draft changes this row
The draft is edition 2 and 62 pages, one page more than the first edition. Its text and any change summary are not public as at 21 October 2026. This row follows the published first edition's structure, which is what your procedure should name today. The change watch emails you when the record changes or the draft text lands, and the row is re-read then. No one can tell you what moved before that, and this page does not guess.
Related rows
Who this binds. The people lead and the CISO, because this group of terms decides who is accountable for what across the life cycle.